Vacancy Scotland - Coordination Assistant & Service Administrator - April 2023
Coordination Assistant & Service Administrator
Reporting to the Coordination Manager & Technical Director, you will be responsible for assisting in the day-to-day running of the EDC Service Team.
Role & Responsibilities.
Your routine will vary, but you will be expected to.
o Assist with the engineering diary.
o Schedule meetings, take notes (minutes) and update all parties.
o Chase EDC customers for purchase orders.
o Chase EDC customers for updates on quotes.
o Chase EDC suppliers for quotes and outstanding information.
o Speak with EDC customers, clearing issues, updating on job progress and with delivery times.
o Assist in the creation of job costing and passing for invoicing.
o Chase engineering team for outstanding information relating to complete jobs.
o Keeping the engineering diary updated with pending jobs.
o Keeping the engineering diary updated with training dates & tool calibration data.
o Updating and assisting with the control of the engineer holiday calendar.
o Assist with organising site access for upcoming engineering jobs.
o Assist with passing invoices at month end.
o Provide monthly reports on engineer utilisation.
o Provide monthly reports on current work in progress jobs.
o Proficient with Microsoft office-based programs such as Word & Excel.
o Excellent telephone manner.
o Good under pressure and able to work accurately to deadlines.
o Investigative, persistent & friendly personality with a positive outlook.
o Presentable with good time keeping.
o Adaptable and willing to learn.
o From time to time, you may be asked to greet visitors arriving on site.
o Occasionally you may be asked to assist management in general administrative duties.
o You may be expected to attend internal/site meetings to provide progress reports & updates.
General Terms & Conditions.
o Minimum 32 Hour Contract, 5 days per week, hours flexible. Full time 39.5 hours available also.
o Annual leave calculated as per contract hours. (Max 32 days for 39.5hr contract).
o Eligibility for pension scheme.
o 3-Month probation period will apply.
o All office equipment is provided.
This is an exciting opportunity for a role you can really make your own. If you've read this far why not send a copy of your CV to email@example.com and we can have a chat.